APRIL 9, 2015, PANAMA CITY, Fla. (NNS) – A new Naval Surface Warfare Center Panama City Division (NSWC PCD) purchase request tool in a web-based format will be released April 2015.
The new tool, called the Purchase Request Form (PRF), serves as a front-end to the overall purchase request process and was designed to support the Operating, Material and Supplies (OM&S) management.
According to NSWC PCD Deputy Comptroller/ERP SIL Jonathan N. Armstrong (Code 01B), the new tool was created to lessen the administrative burdens on users and improve accountability.
“There were a lot of lessons learned from our current Purchase Requirements Tool (PRT) and this is a way to deliver a more user friendly, standardized tool,” said Armstrong. “The new tool on Naval Systems Engineering Resource Center (NSERC) has more functionality and is more user friendly that our current PRT on PCDWeb.”
Armstrong said the tool will incorporate Technical Screeners to assist users with their procurement requests and to ensure compliance with the OM&S business rules and prepare us for the fiscal year 2017 (FY17) audit.
“OM&S and PRF go hand in hand, in terms of material readiness,” said Armstrong. “The PRF essentially serves as a front-end that allows users to input their requirements and tracking the requirements throughout the life cycle of the purchased item.”
How it Works:
The process begins once the user or the PRF creator submits a procurement request using the form located at NSWC PCDs Knowledge Management System (KMS). Once the information is submitted, the Technical Screener reviews the information and assists in completing the form if required before submitting the request to the Navy ERP Purchase Request (PR) creator.
Next, the PR creator creates the PR in Navy ERP and then logs the ERP PR number into the PRF form. Then the PR routes through the approvals in Navy ERP and is sent forward to the buyer when fully approved. The buyer will make the purchase or in the case of MILSTRIP the request will be automatically sent to the Navy supply system.
The PRF will replace the existing Purchase Requirements Tool (PRT), presently located on the PCDWeb page. An account is required in order to access the KMS site and the new PRF application.
All employees with an active KMS account will have access to the PRF to view submitted requirements. If you require the ability to input requirements in the PRF, then you will need to attend a training session in order for that access to be granted to you. Training sessions will be held in Bldg. 110, Room 3B8 during the below times:
4/14/15 – 1300-1430
4/15/15 – 0900-1030
4/15/15 – 1300-1430
4/17/15 – 0900-1030
4/17/15 – 1300-1430